How to invoice Clients as a Freelancer in Belgium: Free e-invoicing tool for freelancers in Belgium

How to invoice Clients as a Freelancer in Belgium

Starting January 2026, all Belgian taxpayers, including freelancers, are required by law to send their business invoices electronically via the Peppol network. This marks a significant shift in how freelancers handle invoicing, transitioning from traditional paper or email-PDF invoices to structured electronic invoices that comply with new government standards.

If you’re a freelancer in Belgium, this means you must adapt your invoicing process to meet these new mandatory e-invoicing regulations. The good news is that this transition doesn’t have to be complicated or time-consuming.

eFactuurHub is a user-friendly e-invoicing portal developed by Melasoft, a certified Peppol provider officially recognized in Belgium. It is designed to help freelancers and businesses of all sizes easily comply with the mandatory e-invoicing regulations that take effect from January 2026.

Belgium e-invoicing portal

With eFactuurHub, you can quickly create invoices in the required Peppol BIS 3.0 format, send them securely and instantly over the Peppol network, track delivery and payment status in real-time, and benefit from automation features like invoice templates and automatic VAT calculation.

This all-in-one platform simplifies what can be a complex legal obligation into straightforward steps, allowing you to stay fully compliant while focusing on your core business.

Step-by-Step: How to Issue Your First Invoice with eFactuurHub

Built specifically for Belgian freelancers and businesses, eFactuurHub enables you to seamlessly generate and send legally compliant electronic invoices through Peppol – the network mandated by Belgian law.

Here’s how you can get started easily:

1. Register and Create Your Account

• Visit the eFactuurHub portal and create your account by entering your business details and Belgian VAT number.

• Once registered, eFactuurHub automatically connects you to the Peppol network, no separate Peppol registration required.

Create invoices easily

2. Create a New Invoice

• On your dashboard, select “Create Invoice & Templates.”

• Choose your preferred method: create with AI, Easy Invoice, upload a document, or use an Excel table.

• Fill in your client’s VAT number, business details, and invoice information.

Create your invoices for free

3. Manage and Send Outgoing Invoices

• Once your invoice is created, it is automatically saved in the Outgoing Invoices section.

• From here, you can easily review, edit if needed, and send your invoice securely via the Peppol network to your client.

• You can also track its delivery status and payment updates all within the same dashboard.

Track your invoices easily

By following these simple steps on eFactuurHub, freelancers can meet the Belgian 2026 e-invoicing mandate efficiently and without technical hassle, leaving more time to focus on growing their business.

The certified Peppol expertise behind eFactuurHub ensures your invoices are delivered correctly, legally, and on time, making it the easiest way to transition into Belgium’s new electronic invoicing era.

You can visit the eFactuurHub website to learn more about the platform and start your journey toward compliant e-invoicing in Belgium. If you have any questions or need support, feel free to contact us. We’re here to help you every step of the way.