Is Your Business Ready for Peppol in Belgium?

Melasoft
Apr 30
3 min read

Big changes are coming in 2026 for all Belgian companies. From January 1, 2026, structured e-invoicing will become mandatory for most taxable businesses in Belgium. This means: you will no longer be allowed to send or receive invoices as PDFs. Instead, invoices must be in a digital, machine-readable format and sent via the Peppol network.

But don’t worry this guide explains everything in plain language and shows you how to get ready, step by step.

Who Will Be Affected by the 2026 E-Invoicing Mandate in Belgium?

The short answer: almost everyone who runs a business in Belgium.

Here’s a breakdown of who needs to prepare:

1. All VAT-Registered Businesses

If your company has a Belgian VAT number, you are considered a taxable person. This includes:

Small businesses and SMEs
Freelancers and self-employed professionals
Large enterprises

Starting January 1, 2026, these businesses must send and receive structured e-invoices for all B2B (business-to-business) transactions.

2. Companies Working with Public Sector Entities

If you sell products or services to government bodies or public institutions, you're already required to send e-invoices via Peppol for B2G (business-to-government) transactions.

But in 2026, this expands to include all business transactions not just with the public sector, but with other businesses as well.

3. Accounting Firms and Bookkeepers

If you manage invoicing or bookkeeping for clients, you’ll need to ensure:

Your clients use Peppol-compliant tools
You can process incoming structured e-invoices
You help clients meet the 2026 deadline

4. ERP and Software Users

If you use ERP systems (like SAP, Odoo, Oracle, etc.), you’ll need to:

Make sure your system supports Peppol formats (UBL, BIS)
Integrate with an approved Peppol Access Point
Switch from PDF to structured e-invoicing workflows

5. E-Commerce and Digital Businesses

Digital service providers, marketplaces, or e-commerce platforms must also comply with the structured format requirement—especially for B2B sales.

What Do You Need To Do?

To comply with the new rules, you need:

A Peppol-ready invoicing tool
A way to create structured invoices (in UBL or Peppol BIS format)
A connection to the Peppol network
To be ready before 2026—the sooner, the better

Our Solution: Efactuurhub by Melasoft

Melasoft is officially registered with FPS Finance (Federal Public Service Finance of Belgium) as a certified provider for structured e-invoicing.

Efactuurhub is Melasoft’s dedicated e-invoicing portal for Belgium. It delivers the same compliant services via a user-friendly SaaS platform.

With Efactuurhub, you can:

Send and receive Peppol e-invoices
Automatically convert your invoices into the correct format
Track invoice delivery and status
Stay 100% compliant with Belgian regulations
No technical setup needed. No complex software. Just log in and start sending e-invoices.

Although Melasoft is the registered provider, Efactuurhub is the dedicated portal created by Melasoft to make Peppol e-invoicing simple and accessible for Belgian businesses of all sizes.

The Five Essentials of a Good Peppol Solution (The 5-Star Checklist)

Make sure your provider gives you all 5: