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Is Your Business Ready for Peppol in Belgium? 

  • Writer: Melasoft
    Melasoft
  • 2 hours ago
  • 3 min read


Big changes are coming in 2026 for all Belgian companies. From January 1, 2026, structured e-invoicing will become mandatory for most taxable businesses in Belgium. This means: you will no longer be allowed to send or receive invoices as PDFs. Instead, invoices must be in a digital, machine-readable format and sent via the Peppol network.


But don’t worry this guide explains everything in plain language and shows you how to get ready, step by step.


Who Will Be Affected by the 2026 E-Invoicing Mandate in Belgium?


The short answer: almost everyone who runs a business in Belgium.

Here’s a breakdown of who needs to prepare:


1. All VAT-Registered Businesses

If your company has a Belgian VAT number, you are considered a taxable person. This includes:

  • Small businesses and SMEs

  • Freelancers and self-employed professionals

  • Large enterprises


Starting January 1, 2026, these businesses must send and receive structured e-invoices for all B2B (business-to-business) transactions.


2. Companies Working with Public Sector Entities

If you sell products or services to government bodies or public institutions, you're already required to send e-invoices via Peppol for B2G (business-to-government) transactions.

But in 2026, this expands to include all business transactions not just with the public sector, but with other businesses as well.


3. Accounting Firms and Bookkeepers

If you manage invoicing or bookkeeping for clients, you’ll need to ensure:

  • Your clients use Peppol-compliant tools

  • You can process incoming structured e-invoices

  • You help clients meet the 2026 deadline


4. ERP and Software Users

If you use ERP systems (like SAP, Odoo, Oracle, etc.), you’ll need to:

  • Make sure your system supports Peppol formats (UBL, BIS)

  • Integrate with an approved Peppol Access Point

  • Switch from PDF to structured e-invoicing workflows


5. E-Commerce and Digital Businesses

Digital service providers, marketplaces, or e-commerce platforms must also comply with the structured format requirement—especially for B2B sales.


What Do You Need To Do?


To comply with the new rules, you need:

  1. A Peppol-ready invoicing tool

  2. A way to create structured invoices (in UBL or Peppol BIS format)

  3. A connection to the Peppol network

  4. To be ready before 2026—the sooner, the better


Our Solution: Efactuurhub by Melasoft


Efactuurhub is Melasoft’s dedicated e-invoicing portal for Belgium. It delivers the same compliant services via a user-friendly SaaS platform.


With Efactuurhub, you can:

  • Send and receive Peppol e-invoices

  • Automatically convert your invoices into the correct format

  • Track invoice delivery and status

  • Stay 100% compliant with Belgian regulations

    No technical setup needed. No complex software. Just log in and start sending e-invoices.


Although Melasoft is the registered provider, Efactuurhub is the dedicated portal created by Melasoft to make Peppol e-invoicing simple and accessible for Belgian businesses of all sizes.


The Five Essentials of a Good Peppol Solution (The 5-Star Checklist)


Make sure your provider gives you all 5:


  • Correct Format (Peppol BIS / UBL 2.1)

  • Access Point Connection (Peppol network ready)

  • Government Registration (Certified with FPS Finance)

  • Simple SaaS Interface (No IT team needed)

  • Secure & Compliant (Meets GDPR and EU standards)


Efactuurhub ticks all five.


Why Act Now?


2026 is around the corner. Many businesses will rush to find a solution at the last minute.


By starting now:

  • You avoid stress later

  • You test and train before it’s mandatory

  • You show partners and customers you’re compliant and professional


How to Get Started with Efactuurhub


  1. Visit https://app.efactuurhub.be/register

  2. Create a free account

  3. Start sending Peppol e-invoices today


Whether you’re an accountant, small business, or large company Efactuurhub helps you stay compliant and future-proof.


Still Have Questions?


What is a structured invoice?

It’s a machine-readable invoice (not PDF), used for automation.


Is e-invoicing mandatory in Belgium in 2026?

Yes, for most taxable businesses.


What is Peppol?

A secure network for sending structured e-invoices across Europe.


Can I use Efactuurhub if I’m not technical?

Yes! It’s built for all users—no IT knowledge needed.

 
 
 

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